Meeting Planner

Find the best meeting time across multiple time zones

Participants
Add team members and their time zones
to
Best Meeting Times
Times when everyone is available
No times where everyone is available during work hours
24-Hour Overview
See availability across all time zones at a glance
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Overlap

How to Use the Meeting Planner

Finding a good meeting time across multiple time zones can be challenging. Our meeting planner makes it easy to find times that work for everyone on your global team.

Steps to Plan Your Meeting

  1. Add participants: Enter the name and time zone for each person attending
  2. Set work hours: Adjust the working hours for each participant
  3. Review results: See the best times when everyone is available
  4. Check the grid: Visualize availability across all 24 hours

Understanding the Results

  • Green times: Everyone is available during their working hours
  • Yellow times: Some participants are outside their normal work hours
  • Red times: Most participants are unavailable

Tips for Global Teams

  • Rotate meeting times to share the inconvenience fairly
  • Consider recording meetings for those who can't attend live
  • Use async communication when possible to reduce meeting load
  • Block out focus time to protect productivity across time zones